Why Your Business Needs Microsoft 365

As a small or large business, it is great to have your documents organized in one place. It’s amazing to communicate with your team easily, sift through emails quickly, make wonderful presentations, take notes or draft documents, and create great spreadsheets to keep track of data. Microsoft 365 checks off all those boxes and allows for flexible pricing plans that perfectly suit your business.

Why Microsoft 365?

By using Microsoft 365, your business can utilize a suite of tools that streamline your work. Most notably, these tools consist of:

• Teams: Facilitates communication through calls, discussions, and team collaboration.

• SharePoint: Enables efficient file management and furthers collaboration.

• Outlook: Integrates email and calendar functionalities for easy navigation and event management.

  The following table lists a condensed version of features that are available for each plan. For more information, see Microsoft.

	Microsoft 365 Business Basic	Microsoft 365 Business Standard	Microsoft 365 Business Premium	Microsoft 365 Apps for Business
Email and calendar (custom domain for your business)	Yes	Yes	Yes	No
File Storage and File Sharing	Yes	Yes	Yes	Some
Teamwork and Discussion (use SharePoint and create sites for your business)	Yes	Yes	Yes	No
Security	Some	Some	Most	Minimal
Microsoft Support	Yes	Yes	Yes	Yes
Web and Mobile Apps	Yes	Yes	Yes	Some
Desktop Apps (every plan has browser apps)	No	Yes	Yes	Yes
AI Assistance	Yes	Yes	Yes	Some
Project and Customer Management (workflow)	Some	Yes	Yes	No
Video Editing	No	Yes	Yes	No
Webinars and Live Events (host webinars)	No	Yes	Yes	No
Advanced Cyberthreat Protection	No	No	Yes	No
Device Management	No	No	Yes	No

What can it Do?

Microsoft 365 offers an abundance of apps, that both assist one another and act independently, meeting specific business needs. With over 20 applications to use, there are plenty unique tools to discover. These tools are described below with a brief summary of what they do:

Bookings: Helps to schedule and book time.

Calendar: Manage your schedule and see what is happening at certain times.

ClipChamp: Make and edit videos.

Connections: Acts as a home page where you can access different tools.

Delve: Get insights on popular files and what people are working on.

Engage: A center for communication with questions, polls, and praises.

Excel: Microsoft’s spreadsheet tool.

Forms: Collect answers to quizzes or forms after making them.

Insights: See insights specifically to you and your habits.

Kaizala: Mobile chat app for work.

Learning: Get access to guides on how to do things.

Lists: Create lists.

Loop: Cooperative workspace.

Onedrive: Store files in a drive.

Onenote: Note tool.

Outlook: Email tool.

People: Contact system through Outlook.

Planner: Create plans and organize tasks.

Power Apps: Create apps.

Power Automate: Create workflows and automation.

Power BI: Create data dashboards.

Power Pages: Create AI, low-code websites.

PowerPoint: Create slideshows and presentations.

Project: Create project tracking or roadmaps.

SharePoint: Share and manage content through different sites and hubs.

Stream: Share videos.

Sway: Create interactive reports and presentations.

Teams: Communicate easily with your team through chats or calls.

To-Do: Create to-do lists to track what you want to do easily.

Visio: Simplify complex information visually.

Viva: Hub for Viva apps.

Whiteboard: Collaborate on a canvas with your team.

Word: Write and draft documents.

Conclusion

Microsoft 365 is a vital tool that is indispensable to businesses of all size. It provides incredibly useful features with a user-friendly interface. For help with Microsoft 365, consider contacting Pro-Port.

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